Automation systems / staffing & recruiting
Stop managing manual chaos.
Start scaling with automated systems, or one built just for you.
Job applications, voice calls, email pipelines, and interview prep: handled by machines, not headcount. Your recruiters close. Heptagram does the rest.
The silent killer
Your recruiters are losing 40% of the week to admin.
Every hour spent copy-pasting is an hour not spent closing. Here's exactly where it's leaking.
- 01Manually scraping 15+ job portals to find relevant openings.
- 02Copy-pasting candidate CVs into 50 different application forms.
- 03Logging every single call manually instead of closing deals.
- 04No safe space for junior closers to practice client-facing interviews.
- 05Siloed tools that don't talk to each other: CRM, dialer, job boards, training.
“The average staffing agency loses $12,500/month per 10 recruiters to manual data entry.”
The system
Multiple products. Or one built just for you.
Each one replaces a specific manual job inside your agency. Don't see your exact problem? We build that one too.
FaceSwap
Real-time face-swap for client meetings and video screens: instant identity overlay, live on the call.
See it live 02 / VoiceVoiceFlow
Calls, messages, and routing in one voice CRM: always knows who took which call, and why.
See it live 03 / EmailBD Inbox
High-volume email, auto-sorted into pipeline stages: nothing important buried, nothing manual.
See it live 04 / ApplicationsBD Automation
Zero-headcount job applying: scrapes listings, tailors the CV, and applies. No recruiter touches it.
See it live 05 / InterviewInterview Copilot
Live, ethical help during real interviews: cues, structure, and confidence, on screen in real time.
See it live 06 / ExecutiveChiefStaff
Your AI Chief of Staff: takes meeting notes, triages your inbox, delegates tasks, screens hires, and briefs you daily.
See it liveDon't see your exact problem on this list? We scope and build a custom automation for it, same one-time-payment model.
Try Live SolveThe part nobody tells you
Somewhere, a staffing agency exactly like yours already runs this.
They're not paying three different tools every month. They built it once. They own it. And right now, they're closing the same candidates your recruiters are still chasing by hand.
- 01Every week you wait is a week your competitor's automation runs and yours doesn't.
- 02The candidates your recruiters are manually applying to today are already in someone else's pipeline.
- 03Every SaaS tool you're renting bills you again next month, whether you used it or not.
- 04We build the automation once. You pay once. After that, you only pay for hosting and whichever AI provider you choose, at their cost, not ours.
No recurring license. No per-seat pricing. No upgrade wall. You own the build.
The offer
No contracts. No credit cards. Just results.
You give us one job role that's been sitting unfilled for weeks.
We run BD Automation on it for 7 days: scraping, tailoring, and applying to 50+ relevant portals.
If you don't get at least 3 qualified candidate responses, you pay nothing.
If you do, you pay once for the full build. No recurring subscription, ever.
You don't pay a single dollar until we prove we can deliver candidates to your pipeline.
Results
Trusted by staffing leaders across the US & Europe
“Our recruiters were spending 10 hours a week just filling out applications. BD Automation cut that down to 30 minutes. We placed 6 more engineers in Q3 alone.”
VP of Operations, TalentBridge Solutions (US)
“VoiceFlow replaced our OpenPhone and a manual call logger. We saved $800/month and finally have real data on which calls are converting.”
CEO, Apex Staffing (Canada)
“Interview Copilot gave our junior closers the confidence to handle European clients. Our conversion rate on international calls jumped by 35%.”
Head of Recruitment, Nexus Talent (UK)
Featured in Staffing Industry Analysts • Built by 7 Senior Staffing Architects
Your competitors are automating.
Are you?
Every week you wait, your team loses 15+ hours per recruiter to manual chaos. That's lost revenue, lost candidates, and lost momentum.
The only risk is doing nothing.
“No sales pitch. Just a 15-min screen share where I run our tool live on your job posting. If you don't love it, you never hear from me again.”